| a. |
The
requesting faculty must complete a PERIODICAL
SUBSCRIPTION REQUEST FORM,
attach a sample issue of the requested new journal, and submit the
request to their Divisional Library Representative. |
| b. |
The
Divisional Library Representative reviews and signs the request
form. |
| c. |
All
new periodical requests must be submitted to the Library by the
end of the Spring Semester, or before May 15. |
| d. |
Periodicals
Librarian checks the library holdings, and availability of title
on electronic databases to avoid duplicate subscription, verifies
the title and other info on Ulrich's Periodicals Directory, andthen
compile a list of proposed new journal requests for the Library
Director for approval. |
| e. |
The
Library Director reviews the request(s), the availability of funds,
and makes the final
decision. |
| f. |
The
Periodicals Librarian prepares and submits new subscription(s)/
renewals to subscription service agencies by September 15. |
| g. |
The
Library Director notifies and provides the Library Committee members
with a list of new
periodical titles that are added or cancelled. All new additions/cancellations
will be effective the following calendar year. |
| h. |
The
Periodicals Librarian creates purchase orders for the following
year on the DRA Acquisition subsystem, adding new journal titles,
assigning HEGIS number/fund code. |
| i. |
When
the invoices arrive, the Periodicals Librarian verifies changes
and all titles on the invoice before payment is authorized. |
| j. |
The
Library Bookkeeper enters the subscription and other associated
costs for each journal into the Acquisitions subsystem. |
| k. |
The
Periodicals Librarian also creates a brief, temporary record in
the Serials Subsystem. |
| l. |
When
the new journal arrives, the Periodicals Librarian forwards the
new journal to the Cataloger for cataloging and to upload a MARC
record to overlay the temporary record in the Serials Subsystem.
|
| m. |
The
Periodicals Librarian creates new check-in record, and claim profile
in the DRA Serials subsystem. |
| n. |
The
Periodicals Librarian then forwards the information to the Library
Technician to add/update the New Jersey Union List of Serials on
OCLC. |
| o. |
She
also updates the information on the Periodicals Holdings List. |
| p. |
The
Periodicals staff will make room on the display shelves to accommodate
the new journal, and will make a new label for it. |
