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Binding
Policy
PURPOSE:
The Library's main function is to facilitate the work of its users by
generating a flow of information to individuals with the least hindrance
possible.
The Library intends
to preserve all of its periodical subscriptions which are of research
values to our college community. Where budget, shelf space and staff
are available, our periodical collection is preserved in two/three formats:
| 1.
|
binding
via a commercial bindery; |
| 2. |
microforms
via UMI subscription |
| 3. |
electronic
full text (for not too future consideration) |
MICROFORMS:
ADVANTAGES:
| 1. |
Microforms
preserve and prevent the deteriorating fragile condition of library
materials. |
| 2. |
They
also provide copies of works which might be inaccessible, example,
rare special collection. |
| 3.
|
They
conserve space, example, a roll of microfilm contains 20 days of
The NEW YORK TIMES newspaper. |
| 4. |
It
is easier and quicker to use a roll of microfilm which contains
a month or a year's worth of news than pounds of newspaper. |
| 5. |
It
is easier to reproduce a print copy on microform than from copying
machine when the pages may not lay flat on copying machine. |
| 6. |
The
size of the print as it appears on the screen can be increased or
decreased with our reader/printers equipped with zoom lenses. |
| 7. |
There
is a lesser chance of loss or mutilation of journal issues/articles. |
| 8. |
Maintenance
and retrieval of microform issues are easier as the microform cabinets
are off limit to the public, hence, a lesser chance of mis-filing. |
DIS-ADVANTAGES:
| 1. |
They
do not reproduce color. |
| 2. |
Restricted
to use only on microform equipment. |
| 3. |
Strain
on eyes. |
| 4. |
They
do not encourage browsing. |
| 5. |
Must
buy expensive equipment. |
| 6. |
Quality
of reproduction may not be satisfactory. |
| 7. |
Extra
subscription cost for maintaining both microform and print subscription. |
BINDING:
ADVANTAGES:
| 1. |
Color
plates/illustrations and charts are preserved. |
| 2. |
Bound
volumes can be neatly placed on the shelves making retrieval easier. |
| 3. |
Browsing
is easier with bound volumes. |
DIS-ADVANTAGES:
| 1. |
Extra
expense in cost of binding. |
| 2. |
Extra
staff time required to prepare bindery shipments. |
| 3. |
Paper
subscription, bound or unbound, on open shelves, is more susceptible
to mutilation or theft. |
| 4. |
Missing
issues or articles in a periodical would result in an incomplete
bound volume. This adds frustration to users. |
| 5. |
Cost
of replacement is heavy both in time and money. Replacement may
not be possible. |
| 6. |
There
will be an interruption of service in the availability of those
journals for at least 2-3 months while they are being processed,
sent to and back from the bindery. Longer period of interruption
of service if mistakes are found and they have to be returned to
the bindery for correction. |
| 7. |
Difficulty
in photo-copying as the volume may not lay flat. |
| 8. |
Prone
to damage because of deterioration of paper from age. |
| 9. |
Bound
volumes take up more shelves space. |
| 10. |
Bound
volumes are heavy to lift and use. |
GUIDELINES/CRITERIA FOR SELECTION
OF JOURNALS FOR BINDING
| 1. |
Only
periodical titles listed in the standard indexes which Stockton
own should be considered for binding. |
| 2. |
Periodical
titles with color illustrations, photos, charts or graphs, which
cannot be reproduced well on microforms, should be bound, if the
margins are not less than 3/4 inch . |
| 3. |
The
daily or weekly will be replaced by microforms. The physical conditions
(size, bulkiness and paper quality) of these print issues are the
main concerns. |
| 4. |
Popular
titles that are heavily used would not be bound. The physical condition
of these Issues, after heavy uses, may be too damaged to bind. In
addition, popular titles are prone to theft. Binding an in-complete
volume is not advisable. These will be replaced by microforms. |
| 5.
|
Journals
measuring more than 11 inches in height will not be bound. (The
shelf height is 115/8 inches.) These should be replaced by microforms. |
| 6. |
Bind
the journal when the cost of replacing that journal with microform
is much higher than the journal itself. (***still under consideration***) |
Based on the selection criteria established, noting the importance of
color illustrations/charts, the following titles, which we currently
purchase and replace them with microform backfiles, should be sent to
the bindery for binding.
These are:
1. AMERICAN ART
JOURNAL
2. AMERICAN SCIENTIST
3. ARCHITETURAL RECORD
4. AUDUBON
5. DESIGN QUARTERLY
6. HISTORY TODAY
7. INTERNATIONAL WILDLIFE
8. NATIONAL WILDLIFE
9. NATURAL HISTORY
10. SCIENCE
11. SCIENTIFIC AMERICAN
12. SCULPTURE REVIEW
13. SIERRA
14. SKY & TELESCOPE
15. SMITHSONIAN
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