Equipment - Maintenance:
a. Microform Readers/Printers
There are 9 microform
reader/printers in the Periodicals Room: three Canon Microfilm File
Printers 400, four Minolta RP605Z and two Fuji FMRP 30AU. In addition,
there is one opaque reader. Equipment maintenance (adding toner, drum
rotation, etc, excluding clearing paper jams and loading papers) is
to be performed by the Periodicals staff. It would be costly if wrong
toner is used on different reader/printers.
Canon Microfilm File Printers 400
These machines are
purchased between 2000 and 2001. They are relatively trouble-free, easy
to convert for use between microfilm or microfiche. On screen images
can be zoomed in or out by rotating the zoom lenses. The printers are
HP laser printers, therefore will require toner cartridges, which will
last about a semester, depending on the usage. Printing is in bi-mode,
However, unlike the Minolta machines, no separate positive or negative
toners are required. Make sure we always have two extra toner cartridges
in the supply closet.
The Canon Reader/printers
use the Canon MP10 toner cartridges.
When toner is low, the printer will indicate this with a "low toner"
light. Printing will stop when the low toner light comes on. Do not
replace the toner right away. Open the printer cover, remove the toner
cartridge, shake vigorously for a few seconds, and replace the toner
cartridge back to printer. This action will allow the printer to continue
to make numerous prints. Perform this action a few times until no more
prints can be made. Replace with a new toner cartridge.
Clearing Paper Jams
Paper jam seldom occurs. If it happens, it is usually inside the printer
and can be removed
easily. Open the printer cover, remove the printer cartridge, and then
remove the paper lodged
in the printer compartment.
Replace the toner cartridge, and cover.
The paper tray is located in the front bottom of the printer. It accommodates
about 100 sheets
of laser-quality bond paper. Always "fan" the papers before
filling them in the tray.
Do not over-filled, as this will create paper jams.
Check to make sure the paper sits inside the "guides", or
paper jams will occur.
The paper tray should be set at " LTR R", or it will not print.
The paper for the
reader/printers is stored in the Technical Services. Keep the paper
the copying machines separate from that of the reader/printers. Do not
use the paper from
the copying machines or vice versa, as the Library buys the paper for
whereas the copier vendor supplies paper for the 5 copying machines.
Mark clearly on the cover that the pack of paper is for reader/printers
If more serious
problem that requires a service call, place an " out of order"
sign on the
machine, call for repair service, record on the log book the date and
the nature of the problem.
The service technician will be here within 24 hours.
Minolta RP 605 Z
The Minolta reader/printers were purchased between 1990-2000 to replace
reader/printers. These machines require more maintenance than the Canon
Every morning, check the toner reservoir, add more toner if needed.
Care should be taken not
to over-filled and not to spill the toner. After adding toner, rotate
the print-drum to distribute the
toner for even printing.
The machine will also indicate low toner or if the "excess toner
container" needs to be replaced.
It will not work until the proper action is taken.
Only genuine Minolta MT toners are used.
These machines are bi-mode (print in positive or negative mode), and
require adding the
positive and negative toners separately. The positive toner (P-P) is
in a yellow bottle,
while the negative one (N-P) is in a self-contained long black tube.
In addition, they also require new starter toners (positive and negative)
be installed periodically
by the service technician, usually during the annual PM maintenance
Schedule the annual PM maintenance service in September before the Fall
Clearing Paper Jams
Paper jams occur often, and the machine will indicate where the paper
P1 = in the front by the paper tray;
P2 = in the "rollers" by the toner reservoir;
P3 = in the back of the machine.
When removing the paper, be careful not to tear or force it out of the
Turn the "rollers" to ease the jammed paper out.
Loading Paper Tray
Paper tray is located in the front of the machine. When removing the
tilt up the tray and pull out.
DO NOT pull the paper tray straight out. It will break the paper "sensors"
on both sides of the
tray. Once the "sensor" is broken, the machine will register
error message and indicate "no
paper", and it will not print if the error message appears.
The paper tray will accommodate about 100 sheets of bond paper. Do not
Machine will have frequent paper jams if it is over-loaded with paper.
Zoom lenses for
these machines are inter-changeable. Extra lenses, including two 87X,
stored in the black supply cabinet in the Technical Services area. The
87X lenses can only be
used on Minolta E only, and they are used for viewing the LAC and LEL
The "lenses/light setting" must be set according to the corresponding
lenses to regulate and
allow the right amount of light through.
light bulb will burned out. Spare halogen bulbs are kept in the Technical
Services. Pull out the bulb receptacle on the front left-hand side of
the machine. Remove the
burned bulb and replace it with a new one. Carefully slide the receptacle
back in place, making
sure that it is connected or plugged into the electrical source of the
Take note of the inventory if extra halogen bulbs need to be ordered.
Fuji FMRP 30AU
The two Fuji reader/printers
are without service contracts as they seldom require repairs.
Special photo-sensitive roll paper and toners are required for them.
The size of the print-out
can be custom-selected ranging from 8 - 17 inches long. This feature
is especially desirable
for printing articles from newspapers. Both the Canon or Minolta readers
printers are equipped
with universal carriers (UC-1) which make converting between fiche or
film readers simple and
easy. It is harder and awkward to do so on the Fuji as the fiche or
film carriers must be
physically removed and changed into a different carrier. Hence, the
Fuji reader printers are set
up for microfilm use only.
The machines do
not print in bi-mode. On screen image cannot be zoom in or out as fixed
lenses are used. Individual interchangeable fixed lenses of 15X, 23X,
35X , 45X and 72X are
kept in the Technical Services area. Remove the lens from the lens-receptacle
located in the
front of the machine and drop in the desire lens-magnification. Make
sure to return the lens
after use to the Technical Services for safe-keeping.
Care should be
taken to install the Fuji RP roll-paper as it is not as simple as loading
on the other reader/printers. Make sure the "rollers" sit
on the tracks, and the paper feeds
through correctly in a clock-wise position. Test print a copy.
A paper jam seldom
occurs. If it happens, it is usually at the exit slot for the printed
Open the cover for the compartment on the left side where the roll of
resides. Remove the roll of paper to check for paper jam. Gently remove
or clear any visible
paper pieces. Do not use force, or small pieces of torn paper will lodge
in the hard-to get area,
thus requiring service from the technician .
Replace the roll of photo-sensitive paper back on the tracks. "Re-thread"
the paper through its
proper path by inserting and rolling the paper into the feeder.
Make sure only
the Fuji RP toner is used on the Fuji machines, otherwise the service
will have to be called to remove the wrong toner from the machine, and
it is a chargeable
service even if we have a valid up to date service contract.
Open the cover for the compartment on the right side of the Fuji reader/printer.
Gently empty an entire bottle of Fuji toner into the toner receptacle,
sprinkling and distributing it
throughout the entire length of the receptacle. This is to make sure
that the toner is evenly
distributed so that image on the print copies made will be even.
Replace the cover.
b. Copying Machines
the 3 copying machines in the periodicals department is the responsibility
of the Circulation staff. Report all problems to the Circulation staff.
c. Coin Boxes and Change Machine
Coin Boxes from
The keys for the coin boxes are clearly marked and kept in the key box.
Open and empty coins from each of the Individual coin boxes attached
to the reader/printers at least once a week.
Coins collected from each reader/printers are kept separately so that
the usage of the machines can be measured by the amount of money collected
Count the coins, keeping $5.00 in each "envelop".
Record the amount on the form for each machine.
Tally and record the final count.
The AC 1001 dollar-bill-changer was purchased in June 1999 to provide
change for use on the
The hopper can accommodate up to 1600 quarters, however it is set to
accept one-dollar bill,
and dispense dimes only.
When the hopper is near empty, a red warning light comes on, and the
bill-changer will not
accept dollar bills.
Check and reload dimes every two weeks, more frequently if needed.
Open the changer
with the key kept in the key box. Turn the power off. Remove the dollar-
bills, and pour the dimes (pre-determined amount, such as $200.00 or
$300.00) into the
hopper. Turn the power back on. This will re-set the red warning light.
Close and lock the
Count the dollar
bills collected. Record the total amount collected, and the dimes added
bill changer for accounting purposes.
Deposit the dollar bills to the library account. If necessary, keep
and use part of the dollar bills
to purchase additional dimes as reserve for the bill changer before
depositing the dollar bills.
Always keep $250.00 dimes on reserve to replenish the bill-changer.