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Binding
As a general perception,
most faculty and administration do not like the microformats. The fact
that we were paying for two subscriptions for the same title: print
and microform prompted us to review our past practice. For the past
two years, we cancelled the majority of our microform backfile titles
and opted for binding the print titles. Binding is a way of preserving
our valuable and heavily use collection. Also, it is an easier way of
shelving and retrieving journals on the shelves. Our goal is to bind
all the print periodicals titles that we keep in our collection.
The average cost
for microform title is $146.75 ($20,987.18 /143 title in 2002). The
Average cost of binding is $8.95 per vol. With the saving from cancelling
microform titles, we allocated $30,000 for binding this year. We identified
those journal titles that, according to the established binding guidelines
and criteria, should be bound.
Start binding preparation
two weeks before the bindery pick-up date, and be completed a day prior
to the monthly scheduled bindery pick-up date:
Bindery Pick-up Schedule
| |
2003 |
2004 |
| Monday |
Jan
13 |
Jan
12 |
| Monday |
Feb
10 |
Feb
9 |
| Monday |
Mar
10 |
Mar
8 |
| Monday |
April
7 |
April
5 |
| Monday |
May
5 |
May
3 |
| Monday |
June
2 |
May
31 |
| Monday |
June
30 |
June
28 |
| Monday |
July
28 |
July
26 |
| Monday |
Aug
25 |
Aug
23 |
| Monday |
Sept
22 |
Sept
20 |
| Monday |
Oct
20 |
Oct
18 |
| Monday |
Nov
17 |
Nov
15 |
| Monday |
Dec
15 |
Dec
13 |
The periodical titles selected for binding were based on the following
prioritized factors:
| 1. |
Titles
with a circulation of 50+ over the past five-year period, |
| 2. |
Titles
representing a special program at RSC: Hospitality Management, PT,
OT, Holocaust Studies, Marine Science, Environmental Studies, MAIT,
Education/Teaching, NJ- related, |
| 3. |
Titles
with a circulation of 40-49 over the past five years |
| 4. |
Titles
with a circulation of 30-39 uses over the past five years, and were
represented in Bill Katz's Magazines for Libraries. |
P rocessing Manual for Binding:
Bindery shipments
are prepared and sent out every month throughout the year. Check
here for the list of periodical titles that are bound.
Certain popular
and heavily used journal titles will be bound only during semester breaks
to allow for continuous accessibility to the users. Check
here for the list of restricted journal titles that belongs to this
category.
The following steps
will be followed in preparing bindery shipment:
| a.
|
About
two weeks before the scheduled bindery pick-up date, based on the
periodical titles bindery list, gather issues from the shelves,
making sure it is a complete volume. Do not bind incomplete volume.
Arrange issues chronologically and rubber-band each "volume".
For incomplete volume, notify Periodicals Librarian of the missing
issue(s). Missing issue(s) may be purchased from one of the back-issue
services. |
| b. |
Place
a "dummy" on the shelf indicating to the users that these
issues are sent to the bindery. |
| c. |
It
takes approximately 10 minutes to set up a new title template in
the ABLE software library bindery database. Search the title database
to make sure that no matching entry exist for the title. Then decide
where ( in inches on the spine) to start the title, volume number,
year, etc. Choose a color for the cover (it should be different
from that of the title shelved next to it). |
| d. |
Create
a "lot", example, PER_09 (for periodicals, Sept). Each
"lot" can accommodate 200 "volumes". A new "lot"
, example, PER_SEPT, will be created when it reaches 200 "volumes". |
| e. |
Search
the title from the ABLE title database by using the first two alphabets
of each word of the title, example: Journal of the History of Ideas,
will be "JOHIID" (disregard initials, of, the, which are
part of the title). Check to make sure it is the correct title for
the volume to be bound, check also the information for the
variables. |
| f. |
Input
information on volume, year, nos. index/Supplements, etc. for each
volume.
Update the record. Produce two bindery slips for the "volume". |
| g. |
Check
bindery slips for correctness, and insert one bindery slip into
the corresponding "volume". Keep the second copy of bindery
slip separately. |
| h. |
Count
and record "volumes" sent out on the bindery report form. |
| i. |
Pack
the "volumes" into boxes. Complete the bindery form, label
and seal each boxes. |
| j. |
Alphabetize
the 2nd slips (duplicate slips") and file in a box. This is
a record of what are sent out. To alert the Public Services staff,
a list of the journal titles sent out to the bindery will be provided
to the Information Desk. |
| k. |
"Finalize"
the lots or bindery shipments. Ocker & Trapp, the bindery company
will receive an electronic
version of our shipments. |
| l. |
The
Bindery company will come to pick up boxes on the scheduled time
once a month. |
| m. |
At
the same time, the bindery company will also return our previous
shipment. |
| n. |
The
returned shipment should be checked and re-shelved within 7 days.
Unpack the boxes. Check each volume for mistakes: spellings, volume
number, year, color, etc. and the sequence of order of the issues.
Stamp each volume on the top and side. |
| o. |
Match
the bindery slip returned from the bindery with the slip we have
on file. This is to make sure all volumes sent out are accounted
for. Staple the two slips together, and file. |
| p. |
If
mistakes are found, the volume will be sent back to the bindery
with a note indicating the problem(s). Keep record of "mistake"
volume (s) sent back for correction. |
| q. |
Re-shelve
the volumes immediately. |
| r. |
Periodicals
should not be off the shelves for more than two months from the
start of the bindery preparation to finish. |
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